registration policies – Summer 2022

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Deposit
A deposit of $300/per week for each camper is required within two weeks of submitting your registration application in order to reserve your spot at Camp for Summer 2022. For Base Camp registrations, a deposit of $150 / per camper is required.

Holding Spots
Please be aware that we do not hold spots under any circumstance. Space in Camp will only be reserved with a deposit and completed registration application.

Final Payment Deadline
The final payment of your camp fees is due no later than April 4, 2022. Registrations that have not been paid in full by this date will no longer be held in our system and will be released to waitlisted families if applicable. Registrations are not finalized until full payment of camp fees are received by our office.

Registering after Final Payment Deadline
Full payment of Camp Fees will be required upon submission of your registration if you are applying after April 4, 2022 – Deposits will no longer be accepted for registrations received after this deadline.

Cancellation & Refund Policy
Notice of Cancellation must be received in writing (via email) to our Camp Registrar. Our office will follow the below timeline for cancellations and refunds:

  • Up to April 4, 2022: Full refund of all camp fees including deposit, less a $50 admin fee per week/per camper.
  • April 5 – May 2, 2022: Deposit ($300) is non-refundable. All other fees paid are fully refundable less a $75 admin fee per week/per camper.
  • After May 3, 2022: All fees are non-refundable.

There will be no refund or reduction in fees given for any camper leaving camp during any session, including for reasons of homesickness, arriving late or leaving early.

No refund will be given for campers dismissed from camp for breaching camp rules. In the case of illness or injury sustained at camp, a credit may be given for the following season.

Please allow for 3 weeks for the processing of refunds.

In respect of families on our waitlist, we do not allow registrations to be transferred between individuals/families should you need to cancel.

Medication Holiday
We ask that families refrain from placing their child on a “medication holiday” while here at Camp as this often results in difficulty adjusting, withdrawal symptoms, confusion and behavioral difficulties. Campers treated with medication for behavioral or emotional difficulties usually benefit from continued medication so we ask that all medications be brought to camp and discussed with our health care staff upon arrival for your child’s sustainable well being throughout the Camp session.

Communicable Diseases
Campers should not come to camp with known communicable diseases or health nuisances (such as chicken pox, lice, viral infections, rashes, fevers, flu symptoms, etc.). Please contact our office if your child has been exposed to anything communicable within 3 weeks of the start of their camp session.

No Lice/No Nits Policy
Camp Summit maintains a strict “No Lice/No Nits” policy.Camp personnel will screen campers for head lice on the first day of camp. Any camper with evidence of lice will be excused from camp. A camper who is excused may come back to camp after a successful treatment and 24 hours has passed.

Friend Requests
Campers are placed in a cabin group based on their registered program, lived gender and grade. Cabin group sizes are between 8-9 campers per cabin. Friend Requests are made when you complete your final forms in March. In order to make a Friend Request both families must request each other. Campers must also be registered for the same program in addition to being in the same grade / lived gender as each other.

Lived Gender + Cabin Arrangements
At Camp Summit, we are committed to creating a safe and inclusive environment for our camp community.

Campers are registered and organized in cabins based on their registered program, grade and lived gender. Please register your camper as their preferred gender, as this will guide their placement in either a male or female cabin.

We are available to discuss any questions you may have for your families particular situation at any time.  As with any sensitive personal information, we consider the gender identity of our campers and staff to be private unless the individual wishes to share it.