2021 Registration Policies

Download our full 2021 Registration Guide 

As the situation with COVID-19 continues to evolve day-to-day in Canada and around the world, we remain committed to monitoring and communicating with you as we move forward with registration for Summer 2021. While we continue to plan for the season ahead, the ability to operate Camp in our regular capacity will come directly from our Public Health Office (PHO). In the coming months, our PHO will provide policies for overnight camp settings to be followed that Camp will amalgamate with our own. Once those policies are announced we will develop a full strategy and will share it with you once established. 

Early Bird deadline  

We have discontinued the Early Bird Deadline for the 2021 season. Families are only required to submit a deposit for their camper spot upon registration for the 2021 Summer Camp season with the final payment of your Camp Fees due by our Final Payment Deadline on April 1, 2021.

 

Deposit & Final Payment

A deposit of $300 per week for each camper is required to reserve your spot at Camp(ex. if your camper is registered for a two week session you would be required to submit a deposit of $300 per week of the program…therefor your total deposit would be $600). A deposit of $150 is required for Base Camp registrations.

Deposits must be received by our office within 3 weeks of submitting your registration application.

After submitting your registration application online, you will receive an automated email confirming that we have received your information. Registrations are not finalized until confirmation has been sent to you and full payment of your camp fees are received by our office.

For more information regarding deposits, please reference our Deposit Guide.

Holding Spots

Please be aware that we do not hold spots under any circumstance. Space in Camp will only be reserved with a deposit and completed registration application.

 

Final Payment

Final payment of your Camp Fees is due on April 1, 2021. Registrations are not finalized until confirmation has been sent to you and full payment of your camp fees are received by our office.

 

Payment Options

 Payments can be made via e-transfers, cheque or wire transfers. In an effort to immediately reduce expenses, we have suspended the use of credit cards as a method of payment or refund until further notice.

– Cheque – Please make your cheque payable to Camp Summit. Our mailing address is PO BOX 48 – Squamish, BC – V8B0A1

– E-Transfer – Please send your e-transfer to [email protected] (In the “notes” section please include your CAMPERS NAME and CAMP SESSION)

– Wire Transfer – Please contact the office for transfer details.

 

waitlists

Some of our sessions fill up fast! As such, we encourage families to add themselves to our waitlist so we can reach out to you if a space opens at camp. There is no cost to be on our waitlist and it is easy to add yourself – simply login to our registration portal a select the sessions you would like to be added to. Our office will reach out promptly if/when a space becomes available.

Cancellation & Refund Policy

Notice of Cancellation must be received in writing (via email) to our Camp Registrar. Our office will follow the below timeline for cancellations and refunds:

– Up to April 1, 2021: Full refund of all camp fees including deposit, less a $50 admin fee per week/per camper.

– Between April 1– May 3, 2021: Deposit ($300) is non-refundable. All other fees paid, fully refundable less a $75 admin fee per week/per camper.

– After May 3, 2021: All fees are non-refundable.

There will be no refund or reduction in fees given for any camper leaving camp during any session, including for reasons of homesickness, arriving late or leaving early. No refund will be given for campers dismissed from camp for breaching camp rules. In the case of illness or injury sustained at camp, a credit may be given for the following season.

Please allow for 3 weeks for the processing of refunds.

In respect of families on our waitlist, we do not allow registrations to be transferred between individuals/families should you need to cancel.

 

COVID-19 and potential impacts in 2021

While we continue to plan for the season ahead, the ability to operate Camp will come directly from our Public Health Office (PHO).

If overnight camps are given the ‘green light’ to operate in our regular capacity, our PHO will provide policies to be followed that Camp will amalgamate with our own. Once those policies are announced we will develop a full strategy and will share it with you once established.

We understand and value how many families make Camp a financial and overall priority.  Should we be unable to operate overnight camps in our regular capacity resulting in the cancellation of our 2021 season, we will commit to providing refunds for families. Full details of this process will be released should we reach this decision with our PHO.

 

International Families

We understand the unique challenges our dedicated group of International families are managing during the registration process for 2021 with consideration to the ongoing uncertainty around COVID-10.  As such, we remain committed to handling each family’s unique situation case by case – please reach out to our office directly should you have any questions.

 

Cabin requests

Campers are placed in a cabin group based on their registered program, lived gender and age. Cabin group sizes are between 8-9 campers per cabin. Cabin mates can be requested when you complete your final forms. In order to make a request both families must request each other.

 

Campership

Camp Summit is proud to have an extensive campership program available to assist with the payment of Camp fees for families in need. The program is wholly sponsored by contributions from Summit families, community donors and friends. There is a space provided to make a contribution on the application form. For those wishing to apply for campership through the Summit Campership Fund, please contact us by email to [email protected]

 

FINAL FORMS & PARENT HANDBOOK

On March 2, 2021 we will be releasing our ‘Final Forms’ online. We ask all families to log back into their Summit Family Accounts to submit their final forms for their registered campers. Final Forms are required to be submitted by April 1st, 2021. Our office will be sending further information including reminder emails in advance of the deadline. These forms will include:

  • Medical Form 
  • Camper Information Form (including Cabin Requests)
  • Transportation 
  • Tuck Shop Purchases 

Our 2021 Parent & Camper Handbook will be included in our Final Forms package. This Handbook will be full of information that will help you and your camper begin to prepare for their time at Camp, including details around transportation, letters home, what to pack, dietary alternatives, medications and much more! We hope that you will read this package thoroughly with your camper so that you are both prepared and comfortable with the routines and expectations of Camp.